Privacy policy "Fondation des artistes"
PRIVACY POLICY
Last update: September 20th, 2023
At the Artists' Foundation, respecting the privacy of our donors and donees is an important part of our commitment to provide an excellent service. Maintaining the confidentiality of donors' and donees' personal information is at the very heart of the Artists' Foundation's charitable activities.
As an organization dedicated to raising funds for the arts and culture sector, we collect, use and disclose information on a daily basis in order to provide our services in the areas of solicitation of contributions of various forms, event participation and confidentiality information. We adhere to the highest ethical standards when handling all information, especially personal information.
This Privacy Policy is intended to help you understand our practices regarding the collection, use, disclosure and retention of personal information. By providing us with personal information (through our website, by completing an event registration form, by e-mail, in person or by telephone), you consent to the processing of your personal information as set out in this Privacy Policy, and you authorize the Artists' Foundation, its third parties and service providers to process your personal information for the purposes set out below.
This Privacy Policy does not apply to, and the Artists' Foundation has no responsability or liability for, any third-party websites that may be accessed through links on this website. If you follow a link to a third-party website, that website will have its own privacy policies that you should review before submitting any personal information.
For over 35 years, the Artists' Foundation has been providing one-time financial assistance to artists and arts professionals facing difficult times. It supports artists and professionals of all disciplines, whether they work in the performing arts, television, film, circus, music, dance or the visual arts, regardless of their age, sector of activity or origin.
Since April 2021, in addition to offering financial assistance, the Artists' Foundation also makes available a Psychosocial Support Fund addressed to artists and cultural workers in the province of Quebec.
The Artists' Foundation raises funds through multiple initiatives to maintain its offer of services and resources to improve the living and practicing conditions of artists and cultural workers, in support of a sustainable recovery.
We may collect and process various types of personal information during our business and provision of services, including:
We do not knowingly collect information from children or others under the age of 14. If you are a minor under the age of 14, please do not provide us with any personal information without the express consent of a parent or guardian. If you are a parent or guardian and you are aware that your children have provided us with personal information, please contact us. If we learn that we have collected personal information from minor children without verification of parental consent, we will take steps to delete that information from our servers.
We collect your personal information from you and during our interactions with you, as follows:
We also collect publicly available information on public platforms, including our website.
We may use personal information in any of the ways listed below, with your consent or, where applicable, under another legal basis. In each case, we indicate the purposes for which we use your personal information:
The Artists' Foundation is a non-profit organization duly incorporated and recognized as a charitable organization. Consequently, the personal information we collect may be transmitted to and processed by any entity in the Artists' Foundation network. We may also share personal information with certain third parties, including the following:
The organization uses the services of third-party sites, such as Facebook, LinkedIn, YouTube, Instagram and Google, to promote its content and offers.
When you visit our website, these third parties may use cookies, web beacons or similar technologies on your hard drive to collect or receive information about your browsing on the website and elsewhere on the Internet. These technologies enable us to deliver relevant advertising targeted to your interests. You can consult cookies and delete them if you wish. You therefore have full control. Please refer to your browser settings to make the appropriate changes.
If you would like third-party sites to store cookies on your hard drive in order to offer you targeted advertising, you can activate this option.
For further information, please consult our Cookie Policy below.
We will retain personal information only as long as necessary for the purposes set out in this Privacy Policy and to comply with our legal and regulatory obligations.
To find out more about how long we keep personal information, please contact us at the coordinates indicated in the "How to contact us" section.
Artists' Foundation data is stored on the Union des artistes server, which may transfer data outside Quebec.
We follow generally accepted industry standards to protect information submitted to us, both at the time of transmission and once we have received it. We maintain appropriate physical, technical or administrative safeguards to protect personal information against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, misuse or other unlawful forms of processing of personal information in our possession. We have taken steps to ensure that the only employees who have access to your personal information are those who have a need to know or whose duties reasonably require them to know it.
However, no method of transmission over the Internet, nor any means of electronic storage, is 100% secure. We therefore cannot ensure or warrant the security of any information you transmit or provide to us, and you do so at your own risk. Nor can we guarantee that such information will not be accessed, obtained, disclosed, modified or destroyed as a result of a breach of our physical, technical or administrative safeguards. If you have reason to believe that your personal information has been compromised, please contact us as indicated in the "How to contact us" section. In the event of a privacy incident involving your personal information, we will notify you as soon as possible after we become aware of the incident. We will take reasonable steps to minimize the risk of harm and to prevent similar incidents in the future.
Under certain circumstances and in accordance with applicable data protection laws, an individual has the following rights:
Finally, it is also possible to lodge a complaint with a data protection supervisory authority, specifically in the country, province or state in which you normally reside (in Quebec, the Commission d'accès à l'information), in which we are located or in which an alleged breach of data protection laws has occurred.
To exercise any of these rights, please contact us as indicated in the "How to contact us" section.
For detailed information about the cookies we use, please refer to our Cookie Policy below, which forms part of this Privacy Policy below.
If you have any questions, comments or complaints about this Privacy Policy or your personal information, or if you wish to exercise your rights, file a complaint or obtain information about our policies and practices regarding our service providers outside Canada, please contact our Privacy Officer at the following coordinates:
HÉLÈNE, CÔTÉ, Artists’ Foundation, 5445 de Gaspé avenue, 1005 suite, Montreal (QC) H2T 3B2, 514-278-4783, loi25@fondationdesartistes.ca
We may change the content of our websites and the way we use cookies without notice, and as a result, our Privacy Policy and Cookie Policy may change from time to time in the future. We therefore encourage you to review them each time you visit the website to stay informed about how we handle personal information.
This policy was last updated on September 20th, 2023.
Cookie Policy
By using our website fondationdesartistes.ca, you consent to the use of cookies in accordance with this Cookie Policy. You will have seen an invitation to do so on your first visit to this website; although it is not usually displayed on subsequent visits, you may withdraw your consent at any time by following the instructions below.
Where the organization setting the cookie offers an automatic deactivation tool for that cookie or those cookies, we indicate the name of that organization, the category of cookies it is setting and a link to its automatic deactivation tool. In all other cases, we indicate the name of the cookies themselves and their source as of the date of this Cookie Policy so that you can easily identify them and disable them if you wish using your browser controls.
If you do not agree to the use of cookies, please disable them by following the instructions for your browser at the following site (All About Cookies) or use an automatic disabling tool, if available. However, some services will not function as well if cookies are disabled.
After your initial visit to this website, we may change the cookies we use. This Cookie Policy will always tell you who is setting cookies, for what purpose and how to disable them if you check back from time to time.
The categories of cookies used by the Artists' Foundation and its suppliers are described below.
These cookies are essential to enable you to navigate the website and access its functionalities. Without these cookies, the services you request (such as page navigation) cannot be provided.
We use analytical cookies to analyze how our visitors use our websites and to monitor website performance. This allows us to ensure a high-quality experience by personalizing our offering and quickly identifying and correcting any problems. For example, we may use performance cookies to track which pages are most popular, to establish which method of linking pages is most effective, and to determine why certain pages receive error messages.
We may also use these cookies to target items or services on the site according to their relevance to you based on your use of the website. We or our suppliers do not link the information collected by these cookies to your personal information.
We use cookies to provide you with certain functionality. For example, to remember the choices you make (such as your username, language or region) or to recognize the platform from which you access the site and to provide you with enhanced and more personal functionality. These cookies are not used to track your browsing on other sites.
Targeting cookies (or advertising cookies) collect information about your browsing habits and are used to better target advertising to you and your interests. They are used by services provided by third parties, such as the Like or Share buttons. The AddThis cookies mentioned above are also examples of targeting cookies. Third parties provide these services in exchange for acknowledging that you have visited our website.
When you use LinkedIn, Twitter or other available share buttons, you are directed to a page controlled by these companies, which may place cookies (including targeting cookies), and you will be subject to the cookie policies of LinkedIn, Twitter or other relevant website, respectively.
We may also use your IP address and browser type to help diagnose problems with our server, to administer our Web site and to improve the service we offer you. An IP address is a numeric code that identifies your computer on the Internet. Your IP address may also be used to gather broad demographic information.
We may perform IP address lookups to determine the domain you came from in order to get a better picture of our users' demographics.
Information from these types of cookies and technologies is not combined with information about you from any other source and will not be used to identify you.
Our marketing e-mails contain a unique campaign-specific "web beacon" that notifies us if our e-mails are opened and, combined with other technology, verifies clicks on links within the e-mail. We may use this information for a variety of purposes, including to determine which of our e-mails are of most interest to you, and to ask users who do not open our e-mails if they wish to continue receiving them. The pixel will be removed when you delete the e-mail. If you do not want the pixel to be downloaded to your device, you should choose not to click on the links we send you. This information may be linked to your personal identity.
Please note that this Cookie Policy does not apply to, and we are not responsible for, the privacy practices of third party websites that may be linked to or from this website.
We may update this Cookie Policy from time to time, and we encourage you to review the Policy from time to time to stay informed about how we use cookies. This Cookie Policy was last updated on September 20th, 2023.
Last update: September 20th, 2023
At the Artists' Foundation, respecting the privacy of our donors and donees is an important part of our commitment to provide an excellent service. Maintaining the confidentiality of donors' and donees' personal information is at the very heart of the Artists' Foundation's charitable activities.
As an organization dedicated to raising funds for the arts and culture sector, we collect, use and disclose information on a daily basis in order to provide our services in the areas of solicitation of contributions of various forms, event participation and confidentiality information. We adhere to the highest ethical standards when handling all information, especially personal information.
This Privacy Policy is intended to help you understand our practices regarding the collection, use, disclosure and retention of personal information. By providing us with personal information (through our website, by completing an event registration form, by e-mail, in person or by telephone), you consent to the processing of your personal information as set out in this Privacy Policy, and you authorize the Artists' Foundation, its third parties and service providers to process your personal information for the purposes set out below.
This Privacy Policy does not apply to, and the Artists' Foundation has no responsability or liability for, any third-party websites that may be accessed through links on this website. If you follow a link to a third-party website, that website will have its own privacy policies that you should review before submitting any personal information.
WHO WE ARE AND WHAT WE DO?
For over 35 years, the Artists' Foundation has been providing one-time financial assistance to artists and arts professionals facing difficult times. It supports artists and professionals of all disciplines, whether they work in the performing arts, television, film, circus, music, dance or the visual arts, regardless of their age, sector of activity or origin.
Since April 2021, in addition to offering financial assistance, the Artists' Foundation also makes available a Psychosocial Support Fund addressed to artists and cultural workers in the province of Quebec.
The Artists' Foundation raises funds through multiple initiatives to maintain its offer of services and resources to improve the living and practicing conditions of artists and cultural workers, in support of a sustainable recovery.
WHAT PERSONAL INFORMATION DO WE COLLECT?
We may collect and process various types of personal information during our business and provision of services, including:
- Professional and/or personal contact information, such as a first name, last name, address(es), e-mail address(es), date of birth and telephone number(s);
- Biographical information such as job title, employer, professional and/or personal background, photos and video or audio content;
- Marketing information and communication preferences, as well as related information such as dietary preferences, comments and survey responses;
- Information related to contribution history, participation in organizational events, billing and financial information, such as a billing address, bank account information or payment data;
- Service-related information, such as details of services we have rendered to you;
- Information about your professional background, networks, social involvement, professional affiliations and family ties;
- Recruitment information, such as curriculum vitae, education and employment history, details of professional affiliations and other information relevant to potential recruitment by the Artists' Foundation;
- Website usage and other technical information, such as details about visits to our websites, your interaction with our advertising and online content, or information collected through cookies and other tracking technologies;
- Information provided to us by or on behalf of our customers, or generated by us in the course of providing our services, which may, where relevant, include special categories of personal information (such as racial or ethnic origin, political opinions, religious or philosophical beliefs, etc.);
- Information such as your donation and community investment policy, your contributions, the recipient organizations and what, if anything, they are dedicated to, the recognition obtained, the decision-making process and the people involved in the organization and this process;
- Any other personal information provided. Please note that if you provide us with personal information about other persons (such as your customers, directors, officers, shareholders or beneficial owners), you must ensure that you have duly notified them that you are providing us with their information and that you have obtained their consent to such disclosure;
- Where applicable, evidence of consent given to us (date, time, means), in circumstances where such consent is required for the processing of personal information.
We do not knowingly collect information from children or others under the age of 14. If you are a minor under the age of 14, please do not provide us with any personal information without the express consent of a parent or guardian. If you are a parent or guardian and you are aware that your children have provided us with personal information, please contact us. If we learn that we have collected personal information from minor children without verification of parental consent, we will take steps to delete that information from our servers.
HOW DO WE COLLECT YOUR PERSONAL INFORMATION?
We collect your personal information from you and during our interactions with you, as follows:
- When you register for events, training and newsletters;
- When you register for benefit events;
- When you make a donation to our organization, in any form;
- When you register as a volunteer for our organization;
- In the course of the services we provide to you;
- In exchanges by mail, e-mail or telephone.
We also collect publicly available information on public platforms, including our website.
HOW DO WE USE PERSONAL INFORMATION?
We may use personal information in any of the ways listed below, with your consent or, where applicable, under another legal basis. In each case, we indicate the purposes for which we use your personal information:
- To provide our services and for the conduct of our business, to administer and perform our services, including fulfilling our obligations under any agreement between you and us.
- To facilitate the use of our websites and to ensure that content is relevant and to ensure that content on our websites is presented in the most effective manner for you and your device.
- For marketing and business development purposes - to provide details of new services, information on developments in our organization and industry and invitations to seminars and events where an individual has opted to receive such information.
- For research and development purposes (including security) - to carry out analyses to better understand our customers' service and marketing requirements and to better understand our organization and develop our services and offerings.
- Recruitment purposes - to enable us to process job applications and assess whether an individual meets the requirements of the position for which he or she may apply to the Artists' Foundation.
- To meet our legal, regulatory or risk management obligations.
- To prevent fraud and/or conduct other background checks that may be required at any time by applicable law, regulation and/or best practices (if false or inaccurate information is provided or fraud is detected or suspected, information may be forwarded to fraud prevention organizations and may be recorded by us or such organizations). When processing special categories of personal information, we may also rely on important public interests (crime prevention or detection) or legally founded claims;
- To enforce our rights, to meet our legal or regulatory reporting obligations or to protect the rights of third parties.
- To ensure we get paid - to collect payments owed to us and, where appropriate, to enforce such collections by debt collection agencies or other legal means (including legal proceedings).
- In order to reorganize or change our organization - if we undertake a reorganization (for example, by merging, consolidating or divesting part of our organization's mission), we may need to transfer some or all personal information to an applicable third party (or its advisors) as part of any due diligence process or transfer to such reorganized entity or third party for the same purposes as set out in this Privacy Policy or for the purposes of analyzing any proposed reorganization. In such a situation, we will take all possible steps to ensure the protection and security of personal information.
WITH WHOM DO WE SHARE PERSONAL INFORMATION?
The Artists' Foundation is a non-profit organization duly incorporated and recognized as a charitable organization. Consequently, the personal information we collect may be transmitted to and processed by any entity in the Artists' Foundation network. We may also share personal information with certain third parties, including the following:
- Artists' Foundation volunteers for the purposes of recruiting human resources, volunteers and soliciting financial or other contributions;
- Third-party service providers and/or partners, including those who provide us with donation solicitation, database analysis, Web site, application development, hosting, maintenance and other services. These third parties may access or process personal information in connection with the services they provide to us. We limit the information we provide to these service providers to that which is reasonably necessary for them to perform their functions, and our contracts with these service providers require them to maintain the confidentiality of such information;
- Government authorities and law enforcement agencies where required by applicable law. More specifically, we may disclose personal and other information if we are required to do so by tax or other laws, or if we believe in good faith that such disclosure is necessary to comply with applicable laws, in response to a court order or government subpoena or search warrant, or otherwise to cooperate with such government authorities and law enforcement agencies;
- The purchaser, successor or assignee in connection with any merger, acquisition, debt financing, asset sale or similar transaction, as well as in the event of insolvency, bankruptcy or receivership involving the transfer of personal information as a business asset to one or more third parties;
- We will only use personal information for the primary purpose and applicable legitimate purpose for which it was collected, or for purposes consistent with that primary purpose.
The organization uses the services of third-party sites, such as Facebook, LinkedIn, YouTube, Instagram and Google, to promote its content and offers.
When you visit our website, these third parties may use cookies, web beacons or similar technologies on your hard drive to collect or receive information about your browsing on the website and elsewhere on the Internet. These technologies enable us to deliver relevant advertising targeted to your interests. You can consult cookies and delete them if you wish. You therefore have full control. Please refer to your browser settings to make the appropriate changes.
If you would like third-party sites to store cookies on your hard drive in order to offer you targeted advertising, you can activate this option.
For further information, please consult our Cookie Policy below.
HOW LONG DO WE KEEP PERSONAL INFORMATION?
We will retain personal information only as long as necessary for the purposes set out in this Privacy Policy and to comply with our legal and regulatory obligations.
To find out more about how long we keep personal information, please contact us at the coordinates indicated in the "How to contact us" section.
WHERE DO WE STORE PERSONAL INFORMATION AND TRANSFERS OUTSIDE QUEBEC?
Artists' Foundation data is stored on the Union des artistes server, which may transfer data outside Quebec.
HOW DO WE PROTECT PERSONAL INFORMATION?
We follow generally accepted industry standards to protect information submitted to us, both at the time of transmission and once we have received it. We maintain appropriate physical, technical or administrative safeguards to protect personal information against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, misuse or other unlawful forms of processing of personal information in our possession. We have taken steps to ensure that the only employees who have access to your personal information are those who have a need to know or whose duties reasonably require them to know it.
However, no method of transmission over the Internet, nor any means of electronic storage, is 100% secure. We therefore cannot ensure or warrant the security of any information you transmit or provide to us, and you do so at your own risk. Nor can we guarantee that such information will not be accessed, obtained, disclosed, modified or destroyed as a result of a breach of our physical, technical or administrative safeguards. If you have reason to believe that your personal information has been compromised, please contact us as indicated in the "How to contact us" section. In the event of a privacy incident involving your personal information, we will notify you as soon as possible after we become aware of the incident. We will take reasonable steps to minimize the risk of harm and to prevent similar incidents in the future.
WHAT RIGHTS DOES AN INDIVIDUAL HAVE WITH REGARD TO HIS OR HER PERSONAL INFORMATION?
Under certain circumstances and in accordance with applicable data protection laws, an individual has the following rights:
- Access: the right to ask whether we process information and, if so, to request access to personal information. Subject to applicable law and, where applicable, the payment of a monetary sum, the individual may thus receive a copy of the personal information we hold and certain other information concerning him or her;
- Accuracy: we are required to take reasonable steps to ensure that personal information in our possession is accurate, complete, non-misleading and up-to-date;
- Rectification: the right to request rectification of any incomplete or inaccurate personal information held by us.
- De-indexing: the right to request that we cease disseminating their personal information or de-index any hyperlink attached to their name giving access to information if such dissemination causes them prejudice or contravenes the law or a court order (right to erasure or oblivion).
- Anonymization: the fact that our organization may, instead of destroying it, anonymize personal information for use, but only for serious and legitimate purposes (e.g., keeping information required for possible tax inspection purposes).
- The right to be informed when you are the subject of a decision based exclusively on automated processing;
- The right to be informed when identification, location or profiling technology is used, and of the means available to activate these functions;
Finally, it is also possible to lodge a complaint with a data protection supervisory authority, specifically in the country, province or state in which you normally reside (in Quebec, the Commission d'accès à l'information), in which we are located or in which an alleged breach of data protection laws has occurred.
To exercise any of these rights, please contact us as indicated in the "How to contact us" section.
HOW DO WE USE COOKIES AND SIMILAR TECHNOLOGIES?
For detailed information about the cookies we use, please refer to our Cookie Policy below, which forms part of this Privacy Policy below.
HOW TO CONTACT US
If you have any questions, comments or complaints about this Privacy Policy or your personal information, or if you wish to exercise your rights, file a complaint or obtain information about our policies and practices regarding our service providers outside Canada, please contact our Privacy Officer at the following coordinates:
HÉLÈNE, CÔTÉ, Artists’ Foundation, 5445 de Gaspé avenue, 1005 suite, Montreal (QC) H2T 3B2, 514-278-4783, loi25@fondationdesartistes.ca
HOW DO WE UPDATE THIS PRIVACY POLICY?
We may change the content of our websites and the way we use cookies without notice, and as a result, our Privacy Policy and Cookie Policy may change from time to time in the future. We therefore encourage you to review them each time you visit the website to stay informed about how we handle personal information.
This policy was last updated on September 20th, 2023.
Cookie Policy
Consent
By using our website fondationdesartistes.ca, you consent to the use of cookies in accordance with this Cookie Policy. You will have seen an invitation to do so on your first visit to this website; although it is not usually displayed on subsequent visits, you may withdraw your consent at any time by following the instructions below.
Disabling cookies
Where the organization setting the cookie offers an automatic deactivation tool for that cookie or those cookies, we indicate the name of that organization, the category of cookies it is setting and a link to its automatic deactivation tool. In all other cases, we indicate the name of the cookies themselves and their source as of the date of this Cookie Policy so that you can easily identify them and disable them if you wish using your browser controls.
If you do not agree to the use of cookies, please disable them by following the instructions for your browser at the following site (All About Cookies) or use an automatic disabling tool, if available. However, some services will not function as well if cookies are disabled.
After your initial visit to this website, we may change the cookies we use. This Cookie Policy will always tell you who is setting cookies, for what purpose and how to disable them if you check back from time to time.
What types of cookies are used by the Artists' Foundation?
The categories of cookies used by the Artists' Foundation and its suppliers are described below.
Strictly necessary cookies
These cookies are essential to enable you to navigate the website and access its functionalities. Without these cookies, the services you request (such as page navigation) cannot be provided.
Performance cookies
We use analytical cookies to analyze how our visitors use our websites and to monitor website performance. This allows us to ensure a high-quality experience by personalizing our offering and quickly identifying and correcting any problems. For example, we may use performance cookies to track which pages are most popular, to establish which method of linking pages is most effective, and to determine why certain pages receive error messages.
We may also use these cookies to target items or services on the site according to their relevance to you based on your use of the website. We or our suppliers do not link the information collected by these cookies to your personal information.
Website functionality cookies
We use cookies to provide you with certain functionality. For example, to remember the choices you make (such as your username, language or region) or to recognize the platform from which you access the site and to provide you with enhanced and more personal functionality. These cookies are not used to track your browsing on other sites.
Targeting cookies
Targeting cookies (or advertising cookies) collect information about your browsing habits and are used to better target advertising to you and your interests. They are used by services provided by third parties, such as the Like or Share buttons. The AddThis cookies mentioned above are also examples of targeting cookies. Third parties provide these services in exchange for acknowledging that you have visited our website.
When you use LinkedIn, Twitter or other available share buttons, you are directed to a page controlled by these companies, which may place cookies (including targeting cookies), and you will be subject to the cookie policies of LinkedIn, Twitter or other relevant website, respectively.
Use of IP addresses and Web logs
We may also use your IP address and browser type to help diagnose problems with our server, to administer our Web site and to improve the service we offer you. An IP address is a numeric code that identifies your computer on the Internet. Your IP address may also be used to gather broad demographic information.
We may perform IP address lookups to determine the domain you came from in order to get a better picture of our users' demographics.
Information from these types of cookies and technologies is not combined with information about you from any other source and will not be used to identify you.
Web beacons in HTML and webinar e-mails
Our marketing e-mails contain a unique campaign-specific "web beacon" that notifies us if our e-mails are opened and, combined with other technology, verifies clicks on links within the e-mail. We may use this information for a variety of purposes, including to determine which of our e-mails are of most interest to you, and to ask users who do not open our e-mails if they wish to continue receiving them. The pixel will be removed when you delete the e-mail. If you do not want the pixel to be downloaded to your device, you should choose not to click on the links we send you. This information may be linked to your personal identity.
Cookie policy does not cover third-party websites
Please note that this Cookie Policy does not apply to, and we are not responsible for, the privacy practices of third party websites that may be linked to or from this website.
Changes to cookie policy
We may update this Cookie Policy from time to time, and we encourage you to review the Policy from time to time to stay informed about how we use cookies. This Cookie Policy was last updated on September 20th, 2023.
Privacy policy "Logilys"
Logilys uses the most appropriate means to ensure the confidentiality of the people who use its sites and agrees to take reasonable means in order to protect the personal information provided. Logilys uses the information collected through its websites to facilitate the collection and processing of online donations or online registrations transactions, to provide official receipts or invoices, to process registration for LogiZone Online accounts, and to communicate news and relevant updates to you. Logilys does not trade, license, rent or sell your personal information in any way.
Please note that if you do not agree to this Policy, you must immediately stop using any services provided by Logilys. Your continued use of these services will constitute your acceptance of this Policy.
Privacy and security
Logilys takes the necessary precautions to ensure that your personal information is protected throughout the transaction process and in other contexts where this information is under its custody or management.
Logilys is committed to protecting and safeguarding the confidentiality and security of personal information provided to it by its users and organizations, in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) (Canada).
By making a transaction, requesting information on a website, or subscribing to a LogiZone account, you give Logilys permission to collect some of your personal information and to contact you using the information provided for the purposes described in this Policy.
Personal Information
The term "Personal Information" designates any information about an identifiable individual, including information that can be used to recognize, identify or contact a specific individual, such as an e-mail address, home address, interests and causes and organizations with which the individual deals. Personal information does not include most information about business relationships, such as the name, title, business address, or telephone or fax number of an employee of an organization, and certain other publicly available information.
Logilys observes the following practices regarding personal information:
a)
Logilys collects information only for the purposes specified in this Policy;
b)
Only personal information that allows the use of our services will be requested, all in accordance with the requirements of the law or the competent authorities;
c)
Additional information may be requested in order to provide personalized information or services. In such circumstances, there is no obligation on your part to provide such information;
d)
Personal information collected by Logilys is treated with the strictest confidentiality and is protected by industry best practices.
Logilys limits the collection of personal information to that which is reasonably necessary for the purposes identified. The information collected by Logilys can be summarized as follows:
a)
Contact information (name, address, email address and phone number);
b)
Donation history (amount of donations and charities to which these donations are given);
c)
Registration history (amount of registrations and organizations with which these registrations are made);
d)
Information for official receipts or invoices;
e)
LogiZone account username password information.
Financial Information
Certain financial information may be requested if you make a credit card payment. This information is processed through a secure PCI compliant payment gateway to process the credit card payment.
Changes to this Policy
Logilys reserves the right to periodically modify this Policy, for example to adapt it to legislative and regulatory changes. Therefore, we advise you to consult this policy regularly in order to validate its content.
In case of modification, the modified version will be available on the website with an amended effective date.
Links to third-party websites
The various Logilys websites may contain links to third-party websites. You should be aware that when you use these links, the operators of the linked sites may also collect your personal information (including information generated through the use of cookies).
You may refuse or disable cookies if your browser permits. To do so, consult your browser's configuration options. However, disabling cookies may prevent you from accessing certain websites.
Logilys is not responsible for how such third parties collect, use or disclore your personal information. Furthermore, it is important that you learn about their privacy and security policies before providing them with your personal information.
Privacy and Security Principles
Logilys is commited to the following privacy and security principles under PIPEDA:
Responsibility
a)
Logilys is responsible for the personal information in its custody or control and has designated a person in charge of confidentiality and security. This person must ensure that Logilys is in compliance with PIPEDA;
b)
Logilys has policies and procedures in place to implement and comply with this Policy, including procedures for the collection, processing, disclosure, retention and destruction of personal information;
c)
Third parties who engage in a business relationship with Logilys and who post content on Logilys' platforms are responsible for complying with the privacy principles set forth in this Policy, PIPEDA and any other applicable privacy legislation. Logilys is not responsible for the personal information collected, used, shared or processed by these thirds parties.
Identifying Purpose of Collection
Logilys collects and uses personal information for the following purposes:
a)
Provide official receipts or invoices when users make online donations or register online;
b)
Allow users to register or create a LogiZone Account, and manage these accounts;
c)
Administer single or scheduled donations or payments;
d)
Generate statistics and summary reports for internal and external use, the latter without reference to personal information;
e)
Communicate directly with users, including through the Logilys News and Updates Service, charitable promotions, or other forms of communication in compliance with the Canadian Anti-Spam Act (CASL);
f)
Provide support and guidance to clients.
Consent for the use of your personal information
a)
Logilys collects personal information about you only when you voluntarily provide it, or only with your consent, as required by PIPEDA or other applicable law;
b)
By visiting and using a Logilys website, the visitor agrees to the Privacy Policy and the Terms of Use linked to this Privacy and Security Policy. If you do not agree with the Privacy and Security Policy, do not use this website or provide any personal information to Logilys;
c)
As a condition of providing our services, we will not require you to consent to the collection, use, or disclosure of information beyond what is necessary to fulfill the explicitly specified legitimate purposes for which the information is provided;
d)
A user may withdraw consent for the use of his or her personal information at any time, subject to legal or contractual restrictions. If you wish to withdraw your consent, please contact a person in charge at Logilys at the contact information below;
Information collected
a)
Personal information provided to Logilys: Logilys collects certain personal information directly from individuals who interact with one of its websites or otherwise with us, including this information;
b)
Non-personal information: When a visitor access one of our websites, anonymous, non-personal information about their visit is automatically collected. This information may include the date of the visit, how the visitor uses the website, the length of the visit, the pages viewed, the type of browser and operating system used, and the domain name of the visitor's Internet service provider. Logilys may also collect statistics that describe how visitors use the website. This information can include the average transaction amount, the geographic breakdown of transactions by region, the times of day when traffic is heaviest, and the type of organization that most frequently receives visitors to their section. This information, collected in aggregate form, allows Logilys to better serve visitors and organizations. None of these statistics reveal personally identifiable or individual information, and Logilys does not use this information to identify individuals. In some cases, to detect and limit fraud, IP addresses are collected to protect Logilys from possible illegal activities;
c)
Information provided by cookies: When our clients, visitors and other stakeholders access one of our websites, a small text file, called a "cookie", may be sent from our web server to their web browser and stored on their computer. Cookies allow us to recognize users while they are connected to a Logilys website. Cookies used by Logilys are strictly used to perform the function desired by the user, such as keeping the user securely logged into the service or storing preferences for future visits. Some browsers can be set to reject all cookies. If you choose to modify your browser in this manner, some pages of the website may not function properly.
Limiting use, disclosure and retention
a)
Logilys does not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as permitted or required by law;
b)
Logilys does not store or share credit card numbers and security codes (CVV) provided by users. This information is processed through a secure PCI compliant payment gateway;
c)
Logilys may be required to disclose personal information to comply with a law, regulation or government request, or to comply with a subpoena, search warrant or court order;
d)
Logilys may disclose personal information to third parties who use our Services or who assist us in providing our Services. These third parties are responsible for protecting your personal information, as described above in the "Responsibility" section;
e)
Logilys reserves the right to disclose and transfer personal information to a third party in the event of a proposed or completed purchase, sale, lease, merger, amalgamation, or any other type of acquisition, disposition, transfer, assignment or financing of all or any portion of Logilys so that you may continue to receive the same services from the third party;
f)
Logilys retains personal information only as long as necessary to fulfill the purposes for which it was collected or to comply with the law; your consent to use it for these purposes remains valid after the termination of our relationship with you.
Accuracy of information
Logilys makes reasonable efforts to ensure that personal information is as accurate, complete and up-to-date as necessary for the purposes for which it is to be used. Individuals can verify the accuracy of their personal information and make changes or corrections if necessary. Logilys relies on individuals and organizations to help us maintain the completeness, accuracy and timeliness of the information we collect. You must log in to your LogiZone Account in order to update, modify, correct or delete your personal information.
Security measures
a)
Logilys uses commercially reasonable efforts to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, modification and destruction by establishing and maintaining security safeguards appropriate to the sensitivity of the personal information;
b)
All Logilys staff members are aware of the need to maintain strict confidentiality of all personal information;
c)
In terms of the processing of credit card information, Logilys adheres to the Payment Card Industry Data Security Standards (PCI DSS) and, in order to securely store your payment card details, uses the systems of payment processors that comply with the PCI DSS;
d)
Logilys uses the Secure Sockets Layer (SSL) protocol to help ensure the security of online transactions. The SSL protocol allows for the encryption of sensitive information, including passwords and credit card numbers, during your online transactions;
e)
Logilys has implemented strict security standards to protect its systems and your personal information from unauthorized access and use. This includes the security measures required for PCI compliance, as well as specific procedures to ensure that your transaction information is secure and confidential, and remains in Canada.
Transparency
Logilys makes information about its policies and practices regarding the management of personal information readily available to users of its services and to the public. We post our Privacy and Security Policy on our websites, which tells users what information we collect, how we use it, and to whom we may disclose it.
Access to personal information
Upon request, Logilys:
a)
Will inform users of the existence and use of their personal information;
b)
Will inform users about the disclosure of their personal information to authorized third parties;
c)
Will provide users with access to their personal information in its custody or control, subject to legal restrictions.
Requests should be sent to:
Logilys inc.
217, avenue Léonidas Sud, Porte 13
Rimouski (Quebec) G5L 2T5
Logilys will use its best efforts to respond to requests for access to personal information in a reasonable and timely manner.
Possibility of filing a complaint for non-compliance
Any questions, requests or concerns regarding Logilys's compliance with this Privacy Policy, or regarding Logilys's privacy and security practices, may be directed to Logilys as indicated above.
Effective date: May 6, 2015